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What is the recipe for successful achievement? To my mind there are just four essential ingredients: Choose a career you love, give it the best there is in you, seize your opportunities, and be a member of the team." Benjamin Franklin Fairless

Do you have what it takes to be a TOP SECRET bookkeeper?

  • Processes paperwork! Empties the Inbox using a calculator, telephone, filing system and computer!
  • Verify & key transactions into Quickbooks. Transactions such as deposit slips, register tapes, credit card batch settlements, sales slips, vendor payouts, barter transactions, invoices, receipts, check stubs, vendor bills and credits, credit card/debit transactions and computer printouts.
  • Reconciles and balances accounts. Such as cash receipts and cash payouts; credit card, bank and vendor statements.
  • Money In - Create/process invoices, progress payments, deposits
  • Money Out - Pay bills using online bill pay, cut checks, apply credits
  • Verify accuracy of financial statements. Such as profit and loss, statement of cash flows, balance sheet, unadjusted trial balance.
  • Keep insurance costs down! Insure all general liability, workers compensation certificates and/or waivers, along with IRS W-9 are current & on file for all subcontractors. Prepare reports & participate in annual insurance audits.
  • Payroll. Setup/maintain Quickbooks payroll, verify payroll liabilities & insure timely state and federal liability payments.
  • Taxes. Verify, adjust and pay monthly, quarterly sales taxes. Other taxes may include tangible, property/vehicle.
  • Year End - process 1099s, 940, W-2, W-3, state & federal payroll reconciliation, prepare files & accountant’s copy for tax preparer.

Integrity, Character & Attitude

  • discrete
  • honest
  • reliable
  • resourceful
  • personable
  • team player
  • sense of humor
  • ambitious
  • good grammar skills
  • productive
  • smart
  • excellent math skills
  • fast learner
  • great communication skills
  • attentive to detail
  • able to multi-task
  • own reliable transportation
  • good driving record

Software & Technical Skills

  • Quickbooks 2015-2021
  • Pro & Premier
  • Microsoft Excel
  • Microsoft Word
  • EFTPS. gov
  • tax.ri.gov or taxportal.ri.gov
  • online banking
  • QB import/export
  • Type >25 words/minute